Bookkeeping eCommerce Bookkeeping: Everything You Need to Know

eCommerce Bookkeeping: Everything You Need to Know


ecommerce stores fail bookkeeping

Once you download the reports, you can make the adjustments to recognize the true sales and fees applied. This will allow you to have predictable cash flow and be prepared for when unexpected things happen. When you look at just the amount posted to your bank account, you’re missing out on the total gross revenues as well as expenses, which can cause cashflow issues. In this post, we’re sharing the top 7 eCommerce accounting mistakes that we see business owners make as well as how to prevent them. But if your business is smaller and your sales channels aren’t too complicated, you might be able to handle the money stuff yourself, especially with some help from accounting tools.

When you reconcile an account, you ensure everything matches, avoiding errors in reconciliation and closing. For example, each time that you see a charge for Klaviyo, you’ll know that it should go into your marketing software category. Putting expenses into the correct category helps you see where your money is being spent. For example, let’s say your P&L showed a significant drop in profit month over month. Further investigation might show that the added expense is acceptable due to hiring a new staff member. Or it could show that staff expenses hadn’t changed, but revenue had.


Waste no time and seize this opportunity to book an appointment now. Discover firsthand the unparalleled power that AmpiFire holds, ready to unleash upon your business and go in the direction of an unrivaled success and prosperity. A brand must stay true to its identity, avoid unnecessary pivots, and consistently deliver value to clients. In the competitive online marketplace, e-commerce stores can strive for sustainable success by avoiding the pitfalls of rapid expansion without a solid foundation. The success rates for traditional e-commerce and dropshipping businesses are quite similar, with around 90% of people failing in both ventures. Most of the payments you receive will be through customer credit cards versus other forms of payment.

  • We offer reconciled books available 24/7, tax-saving insights, and a single place for all your financial data.
  • Think of ecommerce bookkeeping services as a guiding map for your business’s growth.
  • This accounting document is the bigger picture when compared with the income statement.
  • However, ecommerce businesses should also consider conversion rate and staffing costs.
  • Once your new store has been set up and goes live on the internet, you will need to ensure that your stock levels are sufficient and that expenses are tracked, among other concerns.
  • Let’s explore these challenges and discover practical ways how to overcome them, with the help of a skilled small business accountant.
  • ConnectBooks syncs everything from each of your selling channels to QuickBooks, allowing you to see everything you need with the click of a button.

The margin between your cost of goods sold and net profit should be stable as well as predictable. And always remember to record your cost of goods sold when you sell each piece of inventory. It’s the process of invoice sending and tracking whether or not invoices are paid. Accounts receivable, such as credit card payments, is revenue at the time of the sale.

What advantages does bookkeeping offer?

In addition to purchase and maintenance costs, you must track your actual sales as well as any inventory losses. Losses can result from theft, spoilage, damage, or other factors that make ecommerce bookkeeping a piece of inventory unsellable. While of course you want to prevent inventory loss as much as possible, you should nevertheless be prepared to deal with it if and when it does occur.

A cash flow statement is probably the most important document you can have as an e-commerce entrepreneur. It reveals every cost, such as rent, maintenance, and inventory, as well as every income stream, including every sale your company made during a given period of time. Continue to glance at your accounting solution for a few minutes every month. Or, track the right metrics and use your books as an asset to better grow your ecommerce business. One of the most important aspects of accounting is tracking payments and refunds. Tracking both can help you maintain accurate records of what came and went.

Starting a Business with the “Get Rich Quick Mentality”

The balance sheet highlights your company’s long-term financial health so you can see how well your company is currently doing and how this compares with past years in business. These items identify what’s coming into your company and what’s going out, plus it puts everything in an orderly format. With the right platform integrations, you can easily track your sales, returns, and other figures.

Shreya Christina
Shreya has been with for 3 years, writing copy for client websites, blog posts, EDMs and other mediums to engage readers and encourage action. By collaborating with clients, our SEO manager and the wider team, Shreya seeks to understand an audience before creating memorable, persuasive copy.

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