Business 3 secrets to streamlining your accounts payable process

3 secrets to streamlining your accounts payable process


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It’s a common mistake in adolescence: bleaching your hair to look unique. Those who achieve the intended look are few and far between as proper at-home technique eludes most of us, forcing us to tell the story of a period in life when we wore ridiculously orange hair.

Fortunately, life gives us wisdom (and a collection of funny stories) as we get older. We learn that capturing a unique vision requires enormous study, discipline and teamwork. It takes time to create something distinctive. And gaining wisdom doesn’t mean you have to lose your flair for the unique: it just means you have a better eye for the solutions and processes that lead you to your goal.

While hair couture is a fascinating subject — and a great idea for making a distinctive mark on the world — today I’d like to take a look at one of the fundamental elements behind creating an exceptionally successful business: the Accounts Payable (AP )-process. By using the right AP solution that perfectly matches your company’s unique vision and resources, you can ensure that your business grows without compromising its individuality.

Related: How to Master Accounting for Your Business Without an Accounting Degree

Why it’s a must to choose an AP solution that aligns with your vision

The urge to start or run a business comes from a creative place. Fortunately, the fundamental processes that run a business have come a long way, making it more possible than ever to realize entrepreneurial visions. The Accounts Payable process is such a fundamental part of a successful business. Accounts Payable (AP) tracks and monitors the expenses a company owes to its vendors and suppliers, which is crucial in managing the overall budget.

Every business has unique needs and the AP process should fit their individual situation. High-performance automation solutions for AP enable organizations to deliver the customization they need. For example, organizations with multiple sites, such as in the construction or B2B services industry, would benefit from cloud-based accounts payable automation, as it enables the capture, processing, approval and payment of invoices from any approved device in any location. with multiple and complex validation rules and routes (if you’ve worked on a construction project before, you know there’s often a lot of movement between sites). In addition, cloud-based AP automation can track and reconcile orders, retention status, and lien waivers as they come in from vendors, subcontractors, and vendors.

Another example of industries that thrive with customizable AP software are those where maximizing customer contact time is critical to satisfaction and business growth. In a fast-moving restaurant, in a retail store, in a consultancy, there is no time for manual errors. A fully automated, no-touch AP process can significantly reduce the incidence of human error around the many business transactions that go back and forth on any given day, simplifying the purchase-to-payment (P2P) process and others related to spending. streamlined and centralized and suppliers. Customizable, seamless AP automation software can give these businesses the freedom to focus on the differentiating elements that make their business special, such as the food and customer experience.

Most businesses, large and small, can benefit from implementing Accounts Payable automation and Purchase-to-Pay automation to fit their budget goals and specific workflow configuration. The increased productivity, accelerated cycle time and data accuracy improve coordination and collaboration between departments, and the easier compliance with regulations and standards afforded by this intelligent software improves business operations. In addition, it improves business leaders’ ability to predict cash flow and make better decisions as data automatically flows in real time to their data analysis and data visualization tools.

What to look for in Accounts Payable software

Not all AP automation software is the same. After determining your business needs and requirements around invoice processing, there are a few things to look for when looking for the best accounts receivable automation software for your business.

  • Seamless real-time automation: Ensure that your accounts payable automation software syncs with your existing financial solutions and ERP system. You want your AP automation to act as a one-stop shop for billing and payment solutions. Some unique solutions leverage AI and machine and deep learning technologies to deliver an excellent level of automation with extreme simplicity and traceability.
  • Simplicity: AP automation software must demonstrate ease of use, plug-and-play integration with existing IT systems, and unlimited flexibility to meet the changing business needs. It should work for your business and not require total restructuring of the systems you already have.
  • Scalability: A great AP automation software should be based on a pay-per-use model and should provide an all-in-one set of solutions starting with invoice automation, then moving to automated invoice payment and then expanding purchase automation. Rather than relying on a user-toll model, AP automation software should give teams the flexibility and elegance to use only what they need, when they need it. Elements such as customizable workflows, the ability to create code to fit specific transactional needs, and cloud-based integrations provide the end-to-end, structured dynamics needed to meet the needs of your business as it evolves.

Related: 5 Cash Management Tactics Small Businesses Use to Become Bigger Businesses

Choose an AP automation solution that is as unique as you are

Running a business is labor intensive. If it’s work you care deeply about, it’s a labor of love – and that means you’ll be committed to finding the processes and tools that bring your vision to life. Just a few happy few automation software solutions let your team’s creative and innovative power shine while preventing mistakes along the way. The market offer is wide, so it is crucial to make the right choice. Striking the right balance between automation, simplicity, and functional scope is the only way to make your automated AP process fit to support your company’s unique vision. Like finding the right haircut to suit your individuality, the right AP automation strategies will lay the groundwork for your business to grow confidently without sacrificing what makes it memorable.

Shreya Christina
Shreya has been with for 3 years, writing copy for client websites, blog posts, EDMs and other mediums to engage readers and encourage action. By collaborating with clients, our SEO manager and the wider team, Shreya seeks to understand an audience before creating memorable, persuasive copy.

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