Bookkeeping QuickBooks vs Xero 2023: Which Software Is Better for...

QuickBooks vs Xero 2023: Which Software Is Better for You?


Sage 50 is primarily recognized as a project management tool for small business corporations that allows multiple employees to work on a single project simultaneously and collaboratively. This software has less on the bookkeeping features and more on the client invoicing and cloud-based project management features. There is no limit to assign multiple collaborators on a single project. There is also no limit on sending multiple business quotes and invoices.

  • It takes just a few clicks to run through various accounting functions and get your expenses in order.
  • Keys to being a trusted advisor is finding solutions that work for your clients, regardless of the perks offered by a vendor.
  • This frees up the cash you need to make the timely bulk payments that Xero facilitates.
  • Members benefit from peer-to-peer networking, education, best practices, and regional events.
  • This influences which products we write about and where and how the product appears on a page.

Reporting in Xero is solid, with a variety of financial statements and management reports available. Xero and QuickBooks Online both offer a ton of features all designed for small business owners. Both QuickBooks and Xero are excellent accounting systems for small businesses, and customer reviews reflect how well the software providers understand their audiences. We’d recommend checking the total features offered by the QuickBooks Essentials and Xero Growing plans against your business’s needs.

QuickBooks Online vs. Xero: Which Software Is Better for Your Business in 2023?

Forbes Advisor compared Xero vs. QuickBooks when it comes to the key features, pricing, customer service and reviews to help you decide which is right for your business. QuickBooks also includes impressive unique accounting tools, including adding outstanding balance amounts to client payment reminders. You can also automatically record and match customer payments, accept tips via invoices, and split estimates into several invoices. We like that the latter feature, which isn’t common in accounting software, boosts cash flow for businesses operating on estimates. Accounting software is essential for more than keeping your books current. It’s also vital for tracking cash flow, invoicing clients and paying vendors.

Xero and QuickBooks are amazing accounting software for growing small and medium businesses. Each has a wide range of functionalities and offerings to help you manage expenses, monitor financial health, pay taxes, and more. It’s most basic ‘Starter’ plan is for sole traders and startups and offers up to 20 invoices/quotes and 5 bill payments a month.

Reconcile your accounts in Xero (mandatory)

Xero accounting software is a cloud-based system that helps small businesses manage their finances. This means it can be accessed from any internet-connected device. The software offers a variety of features, including invoicing, tracking expenses and creating financial reports.


Xero also integrates with other business applications, such as payroll and inventory management systems. This makes it a versatile tool for small businesses that need to streamline their operations. Xero is an online accounting software tool that can work nicely for large businesses but that mainly targets small and midsize businesses. It helps businesses track expenses, manage invoicing, automate payments and manage inventory. It also provides access to a wide range of add-on applications from partners and third-party developers, including payroll, customer relationship management and point-of-sale solutions. Ironically, we don’t recommend this plan to freelancers due to its lack of tools, even though we do recommend QuickBooks as the best accounting software for the self-employed.

App Marketplace

With a summary of the features of both Xero and QuickBooks, we hope to help make the decision regarding which software is most suitable for your business less cloudy. You can accept online payments from customers by debit or credit card straight from the Xero invoice. Let your customers pay as they want to improve the chances of getting paid and reduce the time.

Xero’s raft of expensing abilities allows you to scan receipts to record and track expense claims, slotting each expense into the best category for a report. The Established plan also supports a multi-currency function, which converts 160 different foreign currencies into your business’s invoicing payment terms you need to know local currency. We consider both QuickBooks and Xero to be among the best invoicing software for small business., with both services earning a 5/5 point score overall in our research’s bookkeeping category. Check out Capterra’s list of the best Accounting software solutions.


It includes everything in Simple Start, plus bill management tools and a time tracking ability for adding up billable hours. QuickBooks offers a main dashboard that can be customized with a series of tile-like graphs or lists, which lets you see real-time KPIs at a glance. Since Xero is real time and collaborative, it quickly becomes the heart of the business, used everyday to make important decisions. This brings advisors much closer to their customers and provides daily opportunities to add value.

Shreya Christina
Shreya has been with for 3 years, writing copy for client websites, blog posts, EDMs and other mediums to engage readers and encourage action. By collaborating with clients, our SEO manager and the wider team, Shreya seeks to understand an audience before creating memorable, persuasive copy.

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